Construction software applied to the process
Management and control of works: what information to monitor
A work control system should reduce administrative work and increase traceability, not transfer the same spreadsheets to another screen. The key is to connect scope and stakeholders, current documents, dates and statuses and costs and quantities within the context of each project.
Start from data that the project already generates
Work control should leverage scope and stakeholders, current documents and dates and statuses without forcing the team to rewrite them. Bloqbase seeks to capture information at the moment of the process and make it available to whoever prepares the next step.
Stakeholders and statuses that are understood
In work control, the software must make clear who has the next action and at what point the workflow is at defining the source of truth, recording information at the right time and relating data with responsible parties and dates. A useful status describes a real condition and avoids depending on messages to know if something is reviewed, approved or pending.
Control from the exception
Managers do not need to review all work control records every day. They need to identify what is happening with current status, responsible party, target date and economic or time impact and enter the detail when there is a deviation, an overdue date or an inconsistent piece of data.
Field and office with the same context
A work control issue loses value when the field knows one part and the technical office knows another. Relating document, date, responsible party and project reduces manual summaries and prevents a decision from changing when moving from one tool to another.
Evidence linked to the decision
Bloqbase can preserve in work control the evidence linked to the record that uses it. This way, a later review does not start by searching for an attachment: it starts from the decision and allows opening the reference that justified it.
Scale after validating the workflow
The implementation of work control can start with one project and a scoped process. Once verified that the team records information without duplication and that managers obtain a clearer view, it makes sense to extend the same criteria to the rest of the projects.
Before and after
Frequently asked questions
What information does work control need to function properly?
At minimum, scope and stakeholders, current documents, dates and statuses and costs and quantities. The exact list depends on the company, but each piece of data should have a responsible party, work context and a status that can be interpreted without additional messages.
How do you know if it is worth digitizing work control?
If the team spends time copying references, reconstructing statuses or searching for the latest version, work control has a process problem that a shared system can help reduce.
Can work control be implemented on a single project?
Yes. In fact, testing work control on a specific project allows you to verify rules, responsibilities and adoption before extending the system to the entire company.
What should not be automated in work control?
Approvals requiring professional judgment should not be automated, nor should data be considered valid without supporting evidence. The software can prepare and organize; responsibility remains where it belongs. In Work control, it is advisable to validate this criterion with the workflow, the responsible parties and the actual work data before extending it to other processes.
How is a good implementation of work control measured?
By the reduction of duplicate records, the ability to reconstruct decisions and the ease with which users find current status, responsible party and target date without depending on one person.
Keep exploring
Site visit report
Site visit report: how to control versions, states, approvals and evidence to work with current and traceable documentation.
ReadSite administration
Site administration: what it means, what information to track, and how to integrate it with the rest of management to make decisions with traceability.
ReadPurchases and suppliers in construction
Purchases and suppliers in construction: how to connect need, supplier, order, receipt, delivery note and invoice without losing quantities, dates or approvals.
ReadCommunication on site
Communication on site: what it means, what information to track, and how to integrate it with the rest of management to make decisions with traceability.
ReadWork progress control
Work progress control: how to apply it with dates, dependencies, and actual progress to detect deviations and decide schedule actions.
ReadQuality control on site
Quality control on site: criteria, records and control workflow to inspect, manage deviations and close work with verifiable evidence.
ReadWork cost control
Work cost control: what data to relate and how to read commitments, actual cost, final forecast, and margin without waiting for work closure.
ReadWork estimates
Work estimates: what it means, what information to control and how to integrate it with the rest of management to decide with traceability.
ReadInspection and supervision on site
Inspection and supervision on site: what it means, what information to track, and how to integrate it with the rest of management to make decisions with traceability.
ReadRisk management in work
Risk management in work: what it means, what information to control, and how to integrate it with the rest of management to decide with traceability.
ReadSubcontractor management
Subcontractor management: responsibilities, documents and controls to coordinate companies and maintain current safety information on the project.
ReadProject document management
Project document management: how to control versions, statuses, approvals, and evidence to work with current and traceable documentation.
ReadGlossary of construction management: what technical terms mean
Glossary of construction management: ITE, BIM, site layout, work certification, PEM, items and technical roles explained with precision and without unnecessary jargon.
ReadCivil Engineering: Key Procedures and Steps
Practical guide on civil engineering: procedures, certifications and quality control. Free pilot with Bloqbase.
ReadLean Construction applied to projects
Lean Construction applied to projects: principles, constraints and metrics to improve reliability, flow and learning in construction project production.
ReadSite instruction log and attendance register
Site instruction log: how to control versions, states, approvals and evidence to work with current and traceable documentation.
ReadQuality plan for construction
Quality plan for construction: criteria, records and control flow to inspect, manage deviations and close work with verifiable evidence.
ReadProject planning
Project planning: how to apply it with dates, dependencies and actual progress to detect deviations and decide schedule actions.
ReadProductivity in construction
Productivity in construction: how to apply it with dates, dependencies and actual progress to detect deviations and decide schedule actions.
ReadProject scheduling: practical example
Project scheduling: how to apply it with dates, dependencies and actual progress to detect deviations and decide timeline actions.
ReadConstruction punch list: how to manage and close it
Construction punch list: criteria, records and control flow to inspect, manage deviations and close work with verifiable evidence.
ReadWhat is a project manager and what are their functions on site
Project manager: what qualifications they have, what functions they perform in the direction of construction execution and how they differ from a building architect or building engineer.
ReadSafety and health on site
Safety and health on site: responsibilities, documents, and controls to coordinate companies and keep preventive information current on site.
Read