What happened
VeriFactu is the new electronic invoicing system that will be mandatory from 2026 for companies and freelancers, according to La Razón Digital. This system aims to eliminate the possibility of modifying invoices without leaving a trace and to digitalize the invoicing process.
The Agencia Tributaria activated this system in May 2023, and limited and public limited companies are expected to implement it from January 1, 2026. For freelancers, the deadline is July 1 of the same year.
The goal of VeriFactu is to combat tax fraud by creating a single, unalterable and traceable record for each invoice. This is achieved through a unique identifying code and a QR code that makes it possible to verify the authenticity of invoices.
Why it matters to a construction company
For small and mid-sized construction companies, the implementation of VeriFactu represents a significant change in how they manage their invoices. The obligation to use certified software could mean an initial investment in technology and training.
In a sector where cost control and operational efficiency are crucial, digitalizing invoicing can improve transparency and trust with clients. In addition, by making it easier to meet tax obligations, it could reduce the risk of penalties.
However, adapting to this system can be a challenge for companies that still depend on traditional methods such as Excel and WhatsApp to manage their daily operations.
What changes in day-to-day site work
With VeriFactu, the process of issuing an invoice will change radically. Every invoice will have to be generated with certified software, which means construction companies will have to integrate this technology into their usual workflow.
When it comes to budgets and payment certificates, digitalization can offer a clearer and more accurate view of the project's finances. This could make it easier to compare bids and track expenses down to the cent.
Administrative and technical office staff will be the first to notice these changes, as they will have to adapt to new digital tools and stricter verification processes.
Specific cases
Imagine a construction company that currently manages its invoices with spreadsheets and emails. With VeriFactu, it will need software that can generate invoices with the required specifications and send the information to the Agencia Tributaria automatically.
Other companies in the sector might opt for cloud solutions that make it easier to integrate VeriFactu with their current systems. This could include training staff and updating internal processes to comply with the regulation.
For this change to work, it is crucial that construction companies assess their specific needs and choose the software that best fits their daily operations, considering both cost and ease of use.
Data and context
According to La Razón Digital, fines for failing to adapt to VeriFactu can reach 150,000 euros per fiscal year. This figure underscores the importance of complying with the regulation within the established deadline.
The trend toward digitalization in the construction sector is not new, but VeriFactu represents a significant step toward standardization and tax transparency. This could influence the competitiveness of companies that adapt quickly.
However, the data do not address the real cost of implementation or the impact on construction companies' daily operations, aspects that each company will have to consider individually.
Risks and limits
The initial costs of implementing VeriFactu can be significant for small and mid-sized construction companies. In addition, the time needed to integrate the new system and train staff could temporarily affect productivity.
In cases where projects are short-term or margins are tight, investing in a new invoicing system might not pay off in the short run. It is important to assess whether the benefit outweighs the cost in each particular case.
The risk of penalties and tax problems is real, especially if the company does not adapt in time. A lack of proper integration could lead to invoicing errors and problems with the Agencia Tributaria.
What a company can do now
Construction companies should start by assessing their current invoicing systems and determining whether they meet the VeriFactu requirements. If they do not, it is crucial to research certified software options that fit their needs.
When choosing a new system, companies should consider factors such as cost, ease of use, and the ability to integrate with their current processes. It is advisable to consult with providers and other industry professionals to make an informed decision.
A realistic next step is to take part in free pilots of systems such as Bloqbase, which can offer a smoother transition to invoicing digitalization, allowing companies to test the system before the deadline.
Sources
La Razón Digital: https://www.larazon.es/economia/verifactu-asi-sera-nuevo-sistema-obligatorio-facturacion-autonomos-2025_2025101168ea1ca30e3c6c50982f80b2.html